The West Chester Area School District has the following position available in the Facilities & Ops Dept:

 

 

 Secretary to the Director of Facilities and Operations

 

 

SUMMARY:

The Secretary to the Director of Facilities and Operations provides administrative and secretarial support to the Facilities and Operations Management.

 

 

REPORTING RELATIONSHIPS:

• Reports directly to the Director of Facilities and Operations.
• Works cooperatively with other administrators, supervisors, staff, parents and others to perform job responsibilities as outlined.

 

TERMS OF EMPLOYMENT:

2. 12 months (260-262 days) 8 hours daily, Group 3A.
3. Salary & Benefits in accordance with the Collective Bargaining Agreement unit of the West Chester Area School District. Starting at $26.00 per hour. 

 

QUALIFICATIONS & PHYSICAL REQUIREMENTS:

To successfully perform this position, a person must be able to perform each essential duty satisfactorily. The qualification and requirements listed below represent minimum levels of educational achievement, training, skill and/or ability necessary.

 

• High School Diploma.
• Proficient use of verbal and written communication.
• Proficient use of Microsoft applications such as Excel, Outlook, SharePoint and Word; and other like spreadsheet and word-processing software.
• Proficient use of technology for research and data collection.
• Strong organizational and office management skills.
• Possess effective interpersonal skills with the ability to interface diplomatically with teachers, administrators, supervisors, parents, students, support-staff, and outside professional contacts.

 

Qualified candidate will be required to use hands to finger, handle or feel objects, tools or controls, and to talk and hear, sit 80% of the day and occasionally be required to stand, walk, stoop, kneel and crouch.  Have specific vision abilities to include close vision, color vision and the ability to adjust focus.  Have the ability to lift and/or move up to 25 pounds and possess effective communication, judgmental, planning and human relations skills, and will be required to work under periods of stress due to the level of the position responsibility.

 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:   

This list is intended to be illustrative rather than complete and serves to show major duties and responsibilities and does not express or imply that these are the only duties to be performed by the incumbent in this position. The employee will be required to perform any other position-related duties requested by the supervisor.

 

1. Record and maintain General Fund account files to track all Facilities and Operations Purchase Orders and expenditures.

 

2. Maintain, track, and prepare operating and utility invoices for signature verification and payment.

 

3. Process and track all procurement card purchases.

 

4. Run departmental financial reports.

 

5. Type Property and Finance Committee items, and other correspondence as needed.

 

6. Assist visitors to the Facilities and Operations Building when the secretary is unavailable.

 

7. Assist with Facilities Use Requests in the absence of the Facilities Use Secretary.

 

8. Contact suppliers in case of emergencies, such as power outages, gas leaks, etc.

 

9. Process and track demand response actions and payments for utilities curtailment.

 

10. Assist with ordering and scheduled pick-ups of dumpsters, recycling, and roll-off containers.

 

11. Order heating oil for District buildings as needed and process the invoices associated with the same.

 

12. Order office supplies for Facilities and Operations.

 

13. Schedule maintenance of copiers and printers for Facilities and Operations.

 

14. Assist Operations Management Team with vendor communications.

 

15. Process, file, and distribute boiler/vessel and elevator certificates.

 

16. Process Chester County Health Department applications.

 

17. File and distribute Chester County Health Department Certificates.

 

18. Mail packages and parcels through DHL, FedEx, UPS, USPS etc.

 

19. Perform all other duties as assigned by the Director of Facilities and Operations.

 

 

 

 

DISCLAIMERS AND AFFIRMATION

The West Chester Area School District does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, age, genetic information, gender identity or expression, sex, disability, or status as a veteran in admission or access to, or treatment or employment in its programs and activities. The West Chester Area School District will maintain a working environment free of all forms of harassment and will fully comply with the spirit and intent of all related laws and regulations. Any person having inquiries concerning the School's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), the Veterans Preference Act of 1944, Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact the Assistant Superintendent or Human Resources.